Thursday, October 27, 2011

Reflection on Google Docs

        Recently, I have been given assignments which required collaboration with colleagues. These colleagues were great distances away or have hectic schedules that made meetings impossible. Our mission for the assignment was to create a MythBuster research report, which evaluated different testing methods for the given myth. By majority, we opted to use Google Docs as our main source of communication and work plans.


It was mainly selected due to its ease of accessibility. Face to face meetings were virtually non-essential because Google Docs provided everything we needed. We were able to talk in the side chat box and work on the document at the same time without much conflict. Work was progressing smoothly until we reached a point where we had trouble using some of the tools available such as the highlighting function; It wouldn't highlight a specific sentence. We then had to spend extra time to learn the tool better so we could use it. An unnecessary Google Docs drawback was the non-user friendly highlighting tool that consumed too much of our time. Based on my personal experience, I have listed out a few of the pros as well as cons of using Google Docs.


Pros:
  • All users will be able to access the document at the same time.
  • Work will have full privacy - Only shared members can edit the document
  • Most recent changes will be updated immediately.
  • Auto save function - Prevents from losing the information even without saving it intentionally
  • Different color cursor for each users to avoid confusion.
  • Sidebar shows users that are online on the side.
  • Chat box are available at the side for communication purposes - Conflict can be resolved instantly. Other users will be able to inform the writer about the changes required
  • Saves time and better flexibility - Face to face meeting can be avoided with everyone pack schedule
Courtesy of www.learningdomain.com

Face to face Meet Up Vs. Using Google Docs

Cons:
  • Update delays between writer and viewer - Defers greatly on each users Internet speed
  • Highlighting function isn't user friendly - It takes skill to highlight certain sentences instead of the entire document.
  • Document could be deleted unintentionally - i.e. When dragging the cursor, bits and pieces of the document will be deleted
  • Less tools are available compare to the actual word document or others.


It was overall a great tool and the Pros outweigh the Cons. Google Docs has features that are useful for collaborating, instant communications and a document sharing. We managed to save a lot of time without having to meet face to face. We were able to complete the assignment before deadline even with its disadvantages from using Google Docs. One also need to keep in mind that your internet speed will affect the update delays between writer and viewer. This tool is really helpful for collaborations with group members that are great distances away or might have heavy schedules. It will be used more frequently in the work field. I will need to master this tool and its respective functions to work more efficiently in the future.




All graphics of Google Docs’ logos are copyright protected by its respective entities.

Friday, October 7, 2011

Vitual Identity Investigation

Below are instructions to conduct an investigation on “potential” applicants for the company. The body of this instruction into three main sections: preparation, conducting the research on different internet tools and lastly compiling the information. The procedure will come under each website we come across. Do not skip them. Completing these instructions will assist with evaluations in the hiring process. The investigation will take from 30 minutes to two hours.

Intro to Body:
   A) Preparing for the investigation
   B) Conducting the research on websites
          1) Google         
          2) Facebook
          3) Blogger/Wordpress/Xanga
          4) Email
   C) Compiling information



What is Virtual Identity?
Courtesy of realtown.com
- Virtual identity is the characteristics of someone that has been inputted into the internet database. It is what describes your online personality. Depending on how the user input the data, that information can be of great help or lead to a greater disaster.


Actions that should be prevented:

Remember to be ethical when investigating. Do not discriminate a candidate’s background information. We are looking for values that will be resourceful to the company. Personal feelings should not be put into the investigation. These instructions should only be used for hiring purposes for PetroChem.

__________________________________________________________________________________

A) Preparing for the Investigation:

You will need the things listed below before you begin.

  • Substantial knowledge on accessing the internet
  • Fast internet speed
  • Information of applicant e.g. Application letter, Resume
  • Have account and access to websites mentioned above

_______________________________________________________________________________

B) Conducting the Research on Website:


1. Google.com (1)
     a) Go to www.google.com

     b) Type the applicant full name + description in the Google search bar..
          ‡ Refer to picture (1)
          ‡ Example: Jason Smith – Texas A&M University

     d) Click ‘Google Search’.
          ‡ There will be searches related to the applicant.

     e) Proceed on.
          ‡ No information will be found at this point.


2. Facebook (2)
     a) Go to www.facebook.com/applicant name

     b) Log in to your Facebook account

     c) Request to be friend with the applicant.

     d) Check on his background information and extra-curricular activities.

     e) Check his activity level on Facebook.
          ‡ Self-discipline and focus is needed in the work place.

     f) Write down important information about the applicant.
          ‡ Make note of applicant current activities, prior achievements, and who he socializes.


3. Blogger/WordPress/Xanga (3)
     a) Search these websites for applicant.
          ‡ Such examples are Blogger.com/Wordpress.com/Xanga.com

       

     b) Send a message to the user to bypass privacy settings to their blog if applicable.

     c) Study their blogs and posts.
          ‡ Notice how the applicant writes and what the contents are.

     d) Evaluate the candidate personality and character through the information obtained.
          ‡ Find out about the user on the positive and negative side.
          ‡ This will be needed at the end of this investigation.


4. Email (4)
     a) Access the applicant email addresses.
          ‡ It will be listed on their Facebook, Blog and also their resume.

     b) Count the number of email addresses.
          ‡ Email with .edu will be for education purposes while .com is for commercial/ general usage.
          ‡ Understand the meaning of having separate emails for personal and working purposes.

__________________________________________________________________________


C) Compiling Information


     - At this point, you are finished with your investigation.
     - You will need to compile all the notes taken and create general comments.

__________________________________________________________________________________

Conclusion:

After following the instructions, you should be able to conclude the aspects of the applicant in terms of their education background, personality, work experience, professionalism and character. Divide them into similar categories. Also include the applicant weaknesses and strengths. This will make things easier when you report to your boss in a memo format. This set of instructions does not teach you how to use each website. If you have trouble using the available internet tools, seek help from knowledgeable seniors or peers.



All graphics of companies’ logos are copyright protected by their respective entities.


© Cheong Hao Yeong, October 1, 2011